Position

Individuals

Est. Hours/Month

Start Date

Duration

TREASURER

1

10-12 hrs plus meetings

November 1

1 year

Duties and Responsibilities

Role

The Treasurer is responsible for managing and reporting all financial transactions and account balances of the Central Mass Chapter. The nature and interval of reporting will be specified by the board and may be revised to meet changing operational needs.

The Treasurer is an elected officer reporting to the Chapter President.

Responsibilities

1. Create and maintain accurate chapter financial records of all transactions
2. Maintain a file containing all receipts, invoices, cancelled checks, and checking account statements, or any other documents verifying any financial transactions
3. Maintain a spreadsheet of all Income received and Expenditures incurred to facilitate reporting and future auditing of all financial records
4. Collect meeting payments from members at check-in table
5. Prepare chapter meeting roster indicating advance attendee payments as well as at-the-door payments
6. Generate and issue receipts for any payments made to the chapter
7. Reconcile costs incurred at chapter meetings and special events. Issue payment for chapter meetings services to the providing facility/service vendor.
8. Track and reconcile chapter meeting registrations and payments made via Internet registration vendor
9. Track all financial payments collected by PMI headquarters
10. Track all invoices issued by the Board of Directors for prompt payment
11. Track and resolve any discrepancies associated with the finances of the Central MA Chapter
12. Deposit all collected funds into Central MA Chapter checking account
13. Balance checking account monthly
14. Distribute funds approved by the BOD
15. Generate and track any gift certificates and special programs awarded by the BOD
16. Generate and make available PDU receipts at chapter meetings and training events
17. Attend and actively participate in all Board of Director meetings
18. Generate and submit, monthly financial status reports to include income, expenses, and liabilities, at the monthly BOD meetings
19. Analyze cost impacts and income benefits of all activities proposed by the Board of Directors
20. Prepare and submit required Federal, State and Local tax forms to the President
21. Generate and submit annual financial report to the BOD, summarizing chapter income, expenses, and liabilities
22. Prepare annual operating chapter budget in conjunction with the chapter strategic plans as approved by the BOD
23. Track costs and income against approved annual budget and chapter policies. Report any significant deviations from the approved budget.
24. Deliver all permanent records to successor. Provide guidance and training to successor.
25. Provide any relevant functional information for posting to Central MA web site as needed.

Desired Qualifications

1. Good organizational and presentation skills
2. Cost conscious
3. Ability to analyze and present financial data in an organized fashion
4. Motivated and committed to moving the chapter forward in its mission
5. Understands corporate financial administration and related processes
6. PMI National and Central MA member in good standing
7. Attends monthly chapter and Board of Director Meetings