Building Professionalism in Project Management TM

Operations and Policy Information Center 

Director of Programs

1

10-12 hrs plus meetings

November 1

1 Year

Duties & Responsibilities

Role:

 The Director of Programs arranges speakers for monthly meetings and creates the annual program calendar. This Director ensures that the presentation topics at monthly meetings cover a broad range of project management knowledge areas, in the industries supported by the chapter. The director also ensures that the speakers are of the highest quality available.

 The Director also arranges training programs to meet the needs of the membership, which includes locating and qualifying training firms, assessing the demand and the frequency of the training course offerings, negotiating the contracts, managing the training registration and evaluating the quality of training programs.

 The Director of Programs is an appointed position reporting to the Chapter President.

Responsibilities:

1. Prepares annual program schedule for monthly speakers.
2. Create and maintain meeting evaluations form.
3. Reviews monthly meeting evaluations for feedback on topics and speaker quality.
4. Leads effort to obtain speakers for monthly chapter meetings.
1. Solicits and interviews speakers.
2. Provides speakers with meeting details such as hotel requirements, and audio/visual requirements.
3. Provides monthly report on the status of speakers and sponsors at the Board of Directors meeting.
5. Provides information for the program sections of the chapter website, and ensures that they are kept up-to-date.
6. Obtains synopsis of presentation and speaker bio from each speaker at least 7 weeks prior to meeting.
7. Introduces speaker and sponsor at chapter meeting. At end of meeting, present speaker with certificate and announce topic and speaker for the next meeting.
8. Manages chapter training vendors to provide training.
1. Locate training vendors.
2. Submit RFPs to vendors.
3. Analyzes and selects vendors, with board approval.
9. Writes promotional material and advertises training programs at least two months in advance.
1. Announces at chapter meetings
2. Submits to Director of Communications to include in newsletter, and for email blasts.
3. Maintains training section of chapter website.
10. Presents summary and accounting to the Board after each training program.
11. Maintains and delivers all permanent records to successor. Provide guidance and training to successor.
12. Provide any relevant functional information for posting to Central MA web site as needed.

Desired Qualifications

1. Good communication and interpersonal skills
2. Self starter; good follow through; adhere to deadlines
3. Microsoft Excel, Word, PowerPoint, Publisher
4. Detail oriented
5. PMI National and Central MA member in good standing
6. Attends monthly chapter and Board of Director Meetings